Thursday, 14 April 2011

United Nations Development Programme (UNDP) - Project Finance Assistant


Location :
Application Deadline :
Type of Contract :
Service Contract
Post Level :
Languages Required :
Expected Duration of Assignment :
6 months

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia.  We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders.  We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia.  Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

UNDP – Poverty Reduction Unit (PRU) is seeking a Project Finance Assistant to support the Social Protection, MDGs and Regional Economic Development cluster on financial management.
The Project Finance Assistant will work closely with the Programme Associate for PRU, and the project team based in the UNDP’s project office, as well as, with the Resource Mobilization Unit of UNDP Country Office. S/he will report to the Programme Manager for PRU, and under direct supervision of Programme Associate for PRU.
Duties and Responsibilities
II. Functions / Key Results Expected
 Summary of Key Functions:
- Implementation of operational strategies
- Functioning of cost-recovery system
- Accounting and administrative support
- CO cash management
- Knowledge building and knowledge sharing
1. Ensures implementation of operational and financial strategies focusing on achievement of the following results:

- Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
-    Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2. Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

- Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

3. Provides accounting and financial support to the MDGs/Health/HIV, Social Protection and Regional Economic Development clusters focusing on achievement of the following results:

- Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UN Agencies and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; ensure accurate computation and completeness of supporting documentation on the basis of appropriate authorization.
- Presentation of information on the status of financial resources, including advice on ensuring compliance with donor related reporting needs in line with UNDP and Standard Accounting rules.
- Advises and assists staff, experts and consultants/participants on aspects of allowances, salary advances, travel claims and other financial matters, such as, calculation and payment of DSA and other entitlements.
- Ensure that all procurement of goods and services are in line with the provisions of the operational manual, are transparent, and well documented.
- Manage to follow up the audit report by government auditor and/or external auditors under both NIM and DIM projects, and further collaboration with the internal auditor within the UNDP Country Office.
- Management of cash receipts and petty cash.
- Maintenance of the proper filing system for finance records and documents.

4. Ensures proper CO cash management system functioning focusing on achievement of the following results:
- Alternate to Programme Assistant/Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
- Alternate to Programme Assistant/Associate for daily review of identification and recording of contributions, monitor the Cost Sharing Contribution level, and daily financial problem solving.
- Preparation of monthly UN exchange rate report to Treasury.
- Timely and accurate review of bank reconciliations from partners’ Financial Review.
- Prepares detailed budget estimates and participate in monitor, review and analysis the detail expenditures and projections as required.
- Initiates correspondences to verify data, answers queries and obtains additional information on accounts and financial transactions as required, also propose improvements in the practices of the programme to ensure maximum efficiency and effectiveness.

5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Provides training on financial management to project support unit.
- Participation in the trainings for the operations/ projects staff on Finance.
- Contributions to knowledge networks and communities of practice.
IV. Impact of Results

The key results have an impact on the execution of the CO financial services management in terms of quality and accuracy of work. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources.

IV. Competencies and Critical Success Factors

Corporate Competencies:
- Demonstrates commitment to UNDP’s mission, vision and values
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies

Knowledge Management and Learning
- Shares knowledge and experience
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information
- Good knowledge of financial rules and regulations, accounting
- Strong IT skills
- Ability to provide input to business processes re-engineering, implementation of new system
Leadership and Self-Management
- Focuses on result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Remains calm, in control and good humored even under pressure
Required Skills and Experience
V. Recruitment Qualifications

Bachelor degree in accounting, with specialized training and/or experience on finance/accounting/audit of non-government organization (or any development projects) is preferred.

Minimum 3 years of relevant finance/accounting experience in the UN agencies and/or any international development projects with GOI is required.
Experience to control high volume of workload and manage the prioritization of tasks, experience in collaboration with partners to follow up any audit findings/reports, experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, and experience in handling of web based management systems.

Language Requirements:
 Fluency in the UN and national language of the duty station.
Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

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