Friday, 28 September 2012

BP Indonesia - Personal Assistant to Regional President (RP) - Jakarta

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Job titlePersonal Assistant to Regional President (RP)
Req ID38140BR
Job categoryBusiness Support
Sub-categoryAdministration/Support
Countries (State/Region)Indonesia
LocationJakarta
Role synopsisAs Personal Assistant to RP , you will be responsible to organize and run the office of RP. This includes scheduling and organizing meetings, providing secretarial and administrative support to the RP to ensure the smooth running of administrative matters by responding the queries in timely manner, effective, efficient & safe way
Key accountabilitiesJOB PURPOSE
The main purpose of this role will be to organize and run the office of RP. This includes scheduling and organizing meetings, providing secretarial and administrative support to the RP to ensure the smooth running of administrative matters by responding the queries in timely manner, effective, efficient & safe way

KEY RESPONSIBILITIES
• Maintains, compiles and coordinates incoming/outgoing correspondences including correspondences to the government, complete with all of supporting documents to be managed and ensures that the correspondences and the attachments are filed according to the filing system
• Manages RP’s calendar and schedules, greet and screen appointments and handle details of meeting arrangements
• Coordinates and arranges RP’s internal BP meetings, events or conferences by issuing invitation, coordinating speakers and entertainers including ensuring all required facilities and logistics (e.g. venue, technology support, catering, etc.) are available and within the event budget
• Coordinates and arranges RP’s external meetings, including ensuring all required facilities and logistics (e.g. venue, technology support, catering, etc.) are available
• Arranges complex and detailed travel plans and itineraries including compiles documents for travel-related meetings
• Arranges, coordinates, and assists BP’s VIP visitors programs from Headquarter and other locations including arrangement of agendas, VIP appointments, arrival pick-ups, accommodations and transportation.
• Organizes gifts from RP to business partners and related government officials, maintains registrations and monitor compliance of Gift and Entertainment and Hosting Government processes needed
• Facilitates requirements in the procurement process system e.g. prepare and create LVA, PO, SAP, Service Entry, CRF on the SRM system (stationeries) and have responsibility to track the progress Report as well as the approval process
• Prepares and supports Expense Report for RP
• Maintain good relationship and networking amongst Personal Assistant within Oil companies, Partners and government (BPMigas, Migas, ESDM, Pertamina etc)
• Maintain good networking with BP Head offices and BP in other locations
Essential Education• At minimum Diploma degree from administration or secretary
Essential experience and job requirementsPREVIOUS EXPERIENCE
• Excellent communication skills in Bahasa and English both oral and written
• 15+ years in administrative work with multiple clients
• Proficient in MS Office tools
• Strong knowledge and skills in correspondence and filing
• Strong skills in event/meeting/travel arrangements
• Ability to multi-task and deliver in an demanding environment
• Strong team player
• Customer oriented
Desirable criteria & qualifications• Good interpersonal skills
• Strong team player
• Customer oriented
• Experience working within and across multi-cultural environment
• Possesses experience on external relationship both with government officials and industry players
• Knowledge in BP internal system (Backbone SAP, Expense Report, etc.)
Relocation availableNo
Travel requiredYes - up to 10%
Is this a part time position?No
About BPOur business is the exploration, production, refining, trading and distribution of energy. This is what we do, and we do it on a truly global scale. With a workforce of 80,000 employees, BP operates with business activities and customers in more than 80 countries across six continents. Every day, we serve millions of customers around the world. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.
SegmentUpstream
Removal Time23:59 (GMT-05:00) Eastern Time (US & Canada)
Removal Date10-Oct-2012
Apply via BP Career site here 
Click "Search jobs & submit resume/CV"


Credit to : BP.com

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