Thursday, 20 September 2012

Caterpillar Asia Pte Ltd - Administrative Assistant SG12 (Base in Batam)

Growing with The Asia pacific

For more than 85 years, Caterpillar Inc. has been making progress possible and driving positive and sustainable change on every continent. With 2011 sales and revenues of US$60.1 billion, Caterpillar is the world's leading manufacturer of construction and mining equipment, diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. The company is also a leading services provider through Caterpillar Financial Services, Caterpillar Remanufacturing Services, Caterpillar Logistics Services and Progress Rail Services. We are looking for a suitably qualified professional to fill the following position:

Administrative Assistant SG12 
Batam (Kepulauan Riau)

Incumbents must be able to organize, complete and maintain large projects such as a database for a process improvement.  This might also include the direction and coordination of the activities of others such as temporary clerical help, co-ops, other administrative professionals, etc.

Provide advanced administrative support or maintenance of computers and programs including troubleshooting printers, FAX machines and other office equipment.  Provide support to other area which includes recommending changes/improvements and following through to implementation.  The incumbent will participate on project teams, implement and provide data analysis of reports such as budgeting and forecasting.

To provide clerical support as follows:
  1. Typing, filing, transcription, and/or shorthand.
  2. Prepare expense books.
  3. Sort and deliver mail.
  4. Make travel arrangements.
  5. Coordinate communications by receiving and passing along e-mails, notices, etc.
  6. Prepare presentation materials as needed.
  7. Maintain records and prepare reports such as organization charts, phone lists, records retention, budget information, etc.
  8. Schedule meetings and maintain calendars.
  9. Arrange customer/dealer/consultant visits including lodging, meals, scheduling, meetings, etc.
  10. Provide back-up duties for other administrative professionals as needed.
In addition to the above duties, the incumbent spends a significant amount of time organizing and expediting workflow through the supervisor’s office.  Job duties also require the use of advanced levels of understanding and skill in modifying software applications, utilizing advanced functions in word processing or spreadsheet applications, advanced graphics, etc.

  • Diploma in Business Administrative
  • Prior secretarial experiences gained at sectional, divisional and departmental levels.  
  • The job requires the application of seasoned, advanced administrative skills gained through years of experience and challenge in the more advanced and complex features of administrative support work.  
  • Strong person-to-person skills are required as well as proficiency in managing the daily activities of an office or work area.  
  • Vocational training and administrative professional certification are strongly desired.  
  • Requires a thorough knowledge of the principal’s accountabilities and method of operation plus the ability to work independently with only general guidance on a variety of special projects.

Advertised On 20-09-12. Application deadline on 20-10-12. 


Credit to : Jobstreet

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